Human Resources Coordinator

Location: Remote/In-Office/Hybrid

About Us: 

Bushbalm is The Bikini Line Skincare Experts, on a mission to be the go-to solution for ingrown hairs, dark spots, and razor bumps—everywhere on the body. We create effective, results-driven products that help people feel confident in their skin, from the bikini line to underarms and beyond.

Born in Ottawa, we’ve grown from a bold idea to one of the city’s most exciting startups—securing a deal on Dragons’ Den and ranking among Ottawa’s fastest-growing companies. With a powerhouse eCommerce presence, a rapidly expanding retail footprint, and a strong network of waxing professionals, we’re disrupting the skincare industry in a big way. At Bushbalm, you’ll join a fast-moving, passionate team where innovation, collaboration, and career growth go hand in hand. If you're ready to make an impact, we’d love to meet you!

Why Join Bushbalm?

• Be part of a rapidly growing and innovative skincare brand making waves in the beauty industry.
• Work in a collaborative and fun environment that values creativity and fresh ideas.
• Gain strong opportunities for career growth and professional development.
• Help expand a brand that is available in Ulta Beauty locations nationwide and 27,000+ waxing salons.

The Role

In this Role, You Will:

• Coordinate end-to-end recruitment activities, including job postings, candidate scheduling, interview coordination, and candidate communications.
• Support hiring managers throughout the recruitment process and maintain an exceptional candidate experience.
• Manage applicant tracking systems and ensure candidate records are accurate and up to date.
• Assist with reference checks and preparation of employment offers.

• Coordinate new hire onboarding, including employment documentation, system setup, and orientation schedules.
• Ensure all onboarding materials and employee records are completed and maintained accurately.
• Support employee off-boarding processes, including exit documentation and equipment coordination.

• Maintain employee records and HR databases while ensuring data accuracy and confidentiality.
• Prepare employment letters, contract amendments, and other HR-related documentation.
• Support payroll administration by maintaining employee information and assisting with employee changes, while maintaining communication with the finance team
• Assist with benefits administration, employee enrollments, and employee inquiries.

• Support employee engagement initiatives, recognition programs, and company events.
• Assist with employee communications and HR-related announcements.
• Serve as a point of contact for employee questions regarding HR policies, procedures, and programs.

• Support compliance with employment standards, workplace policies, and HR best practices.
• Assist with maintaining HR policies, procedures, and employee handbook updates.
• Support health and safety initiatives and required workplace documentation.
• Generate HR reports and provide administrative support for various HR projects.

What you Bring:

• 1–3 years of experience in an HR, administrative, or coordinator role.
• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proficiency in Google Workspace, Monday.com, and HRIS (Humi) is an asset.
• Experience in a fast-paced environment is considered an asset.
• CHRP designation or working toward certification is considered an asset
• Experience with supporting employees across Canada and in the USA is an asset